This Privacy Notice describes our policies on the collection, use and disclosure of the personal information that we gather in connection with your visit to our website, participation in National Shooting Week, forums, discussions, chats, comments, events and activities.
Your information may be used in the manner described below by the National Shooting Week ( “we”, “us”, “our”) and other named National Shooting Week affiliates.
For the purposes of data protection legislation we are the data controllers.
WHAT INFORMATION DO WE COLLECT?
- We may collect the following personal information from you, on your visit to the National Shooting Week website or event
- information about you such as your name, any previous names, gender, date of birth, home address, birthplace and nationality, sport and discipline, your passport details, International Federation (IF) licence numbers, role or position, accreditation status, photograph, and your business and/or personal email address and phone number;
- emergency contact details, marital status, information about family members (name, date of birth, gender, visa information and national personal ID number);
- your travel and accommodation details for National Shooting Week events; if any
- your clothing sizes for the provision of relevant uniforms and equipment;
- information concerning your conduct and, where permissible, about any actual or alleged violation of applicable rules of a National Shooting Week event or rules of the National Shooting Week, relevant International Federations, sporting bodies or national laws;
- information relating to your sporting performance, including results, records and photographic, film and other media content of events in which you are involved;
HOW DO WE USE THIS INFORMATION, AND WHAT IS THE LEGAL BASIS FOR THIS USE?
Before a National Shooting Week event, we will process your information in our legitimate interests in order to facilitate and manage your participation in the event. We do this by:
- collating information about the number, sporting disciplines and location of athletes;
- collaborating with National Shooting Week and International Federations to resolve any disputes relating to conduct and eligibility;
- collaborating with the relevant organising committee in the organisation of our event and the issuing of accreditation, visas, uniform and equipment;
During a National Shooting Week event, we may use your information in our legitimate interests to:
- manage and administer our event, including managing or collaborating with National Shooting Week and International Federations on issues relating to eligibility, misconduct or breaches of our rules or the rules of your sport;
- monetise sporting events by giving broadcasters, sponsors and other companies access to footage and images;
- handle any questions or requests received from you, your National Shooting Week or others, and
- enforce our anti-doping rules and conduct relevant anti-doping testing and investigate any allegations of doping.
After a National Shooting Week event, we may use your information in our legitimate interests to:
- keep a database of results and records from National Shooting Week events.
- maintain a record of your involvement in previous National Shooting Week events, including details of any discussions or decisions made in relation to questions of eligibility, misconduct, breaches of our rules or the rules of your sport.
At any point, we may also receive information from other sources, including but not limited to International Federations, your or other National Shooting Week and spectators. We may process and share this data where necessary to facilitate our disciplinary or arbitral investigations or tribunals, or those of International Federations.
WHO WILL WE SHARE THIS DATA WITH?
We share information with the organising committees of other National Shooting Week events regarding the management of our event and for other processing necessary before and during an event, as described above.
We may give selected broadcasters, sponsors, charity partners, National Shooting Week, and media organisers access to images and footage of theNational Shooting Week event. These images and footage may include your personal information.
If you consent to participate in our charity projects, we may share some of your personal information, such as your contact details, with our charity partners. We may also share your information with other members of the National Shooting Week and affiliates,and to provide you with relevant information and updates.
We will share your personal information with government authorities and other third parties when compelled to do so by government and law enforcement authorities or as otherwise required or permitted by law, including but not limited to in response to court orders. We cooperate with law enforcement inquiries and other third parties to enforce laws, intellectual property rights, anti-doping rules and relevant third party rights.
We may share your information with third party service providers, who will process it on our behalf. Such third parties include, but are not limited to IT service providers and data storage providers.
HOW LONG WILL WE HOLD YOUR DATA?
We will keep your information only for as long as is necessary to the purpose for which we process it. Laws may require the National Shooting Week to hold certain information for specific periods. In other cases, we may also retain data for an appropriate period after any relationship with you ends to protect ourselves from legal claims, or to administer our business.
We may keep information relating to sporting results and records as part of a publicly accessible database of historic National Shooting Week event records indefinitely, in order to maintain a record of the sport.
WILL YOU SEND MY DATA OVERSEAS?
We may need to transfer your data overseas, and outside of the EEA, where this is necessary to facilitate aNational Shooting event being held outside the EEA or to liaise with an appropriate National Shooting or International Federation.
We may also transfer information to service providers that host or otherwise process data outside of the EEA. Where information is transferred outside the EEA, and where this is to an organising committee, stakeholder or vendor in a country that is not subject to an adequacy decision by the EU Commission, data is adequately protected by EU Commission approved standard contractual clauses, an appropriate Privacy Shield certification or a vendor’s Processor Binding Corporate Rules. A copy of the relevant mechanism can be provided for your review on request, using the contact details provided below.
WHAT RIGHTS DO YOU HAVE IN RELATION TO YOUR PERSONAL DATA?
You may be entitled to ask us:
- for a copy of your personal information;
- to correct or erase your personal information;
- to restrict or stop the processing personal information;
- to transfer some of this information to other organisations; and
- where we have asked for your consent to process your data, to withdraw this consent.
These rights may be limited in some situations – for example, where we can demonstrate that we have a legal requirement to process your data. In some instances, this may mean that we are able to retain data even if you withdraw your consent.
Where we require personal data to comply with legal or contractual obligations, then provision of such data is mandatory: if such data is not provided, then we will not be able to meet obligations placed on us or manage your involvement in a National Shooting Week event. In all other cases, provision of requested personal data is optional.
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, you can reach National Shooting Week using the contact form.
If you wish to exercise any of the above rights you can contact us at the email addresses above, or you may also contact us at nationalshootingweek.co.uk/contact-us/